Sierra Canyon, Somersett, Villages, The Vue – Your Community Forum

December 14th BOD Meeting

The next Somersett Owners Association (SOA) Board of Directors (BOD) open meeting is scheduled for December 14th, 2017 at 5:30 PM in the Canyon View Room at The Club at Town Center (TCTC). The Meeting Agenda may be accessed by clicking the following link:

December 14th BOD Meeting Agenda

The BOD Meeting packet which contains some of the details behind Agenda topics is available on the SOA website (www.somersett.net) under the SOA/Committees & Meetings tab. Packet details are summarized as follows:

Committee Reports

  • Budget & Finance – Final approval of the consolidated debt bank loan to help finance the hillside and rockery wall repairs. Also, a recommendation to approve the appointment of Maryann McKinley to the Committee.
  • Communication – A recommendation to approve appointment of Nancy Chantos to the Committee.
  • SOA Parks – A discussion on a fund raising plan for the Somersett West Park. The City of Reno will be contributing $850,000 to its construction. However, per current plans, an estimated $1,250,000 will be required for completion. Therefore, a fund-raising project, conducted in conjunction with the Truckee Meadows Parks Foundation and the City of Reno, is planned to raise an additional $450,000. Details of the proposed fund rising project may be assessed by clicking on the following link: https://www.tmparksfoundation.org/somersett-west-park.

Old Business

  • Legal Update – The SOA has settled lawsuits with twelve of the fourteen Somersett owners who purchased Northgate Golf Course property and subsequently incorporated it in into their original Somersett parcels. Litigation centered around the application of SOA governing documents to the Northgate parcel acquisitions. Settlement details with the twelve owners have not been released by the SOA. Litigation with the two remaining homeowners continues.
  • Rockery Wall & Landslide Repair  –  A status update by SOA Consulting Engineer Seth Padovan.
  • Pool Redesign, Site Plan & Project Management Proposals – The BOD Packet only contained a proposal from Ohlson Lavole Colllaborative (OLC) for additional services associated with the TCTC Pool Redesign Project. OLC is the same firm that developed the Pool Redesign option previously approved by the BOD, for which OLC’s construction estimates were grossly underestimated come bid time. The result being that this project is now on a construction hold. No “Site Plan or “Project Management” services were described in the BOD Packet.

New Business

  • Golf Course Maintenance (Sealed Bids) – In past years, this contract has been awarded to the Somersett Country Club at a price of slightly over $300K. It will be interesting to see if any competitive bids have been received.
  • Town Square Landscape Proposal – Two proposals for landscape maintenance of the Somersett Town Center properties have been received. One from Signature Landscapes for $24,972 annually and one from Reno Green at $2012 per service month. This encompasses all land within the Town Center complex except for the TCTC interior pool area and the land dedicated to the “Greens at Town Center” residential development. See SU’s previous post of December 5th entitled “Town Square Properties Cost Center” for background on the origin of these proposals.
  • Addendum to IT Contract – A proposal from IQ Technology Solutions to provide the SOA’s IT support at the rate of $2384 per month.
  • SOA Committee Items – 1) Primary and Alternate Board member assignments to the individual Committees, 2) Listing of owner memberships on individual Committees, 3) Proposed revisions to Committee Charters.
  • By-Law Revisions – The BOD is proposing changes to the following SOA By-Laws: 1)  Section 3.03 “Election and Term of Office”, change would increase the  BOD’s term of office from two to three years, 2)  Section 3.10 “Quorum”, change redefines the BOD quorum for conducting business from 66% to 60%, or effectively, from four BOD members present to three members, 3)  Section 3.15 “Executive Committee”, this section is to be deleted in its entirety, it previously identified an Executive Committee comprised of the BOD President, Secretary and Treasurer, who could be granted some limited powers in conducting Association business.

Note: Section 5.04 “Amendments” of the By-Laws states “These bylaws may be amended or repealed by approval of majority of the regular members”. It is assumed that, unless defined elsewhere, that regular members refers to all Somersett owners in good standing. Therefore, an owner vote would be required.

This will be the first BOD meeting for newly elected BOD Members, Jason Roland, Frank Leto and Steve Guderian and the first presided over by Tom Fitzgerald as the new BOD President. Ryan Burns remains as the Treasurer and Steve Guderian will serve as Secretary. Owners are encouraged to attend this BOD meeting, providing support to the new Board and to observe how they will function in the months to come. Also, to express their opinions or concerns on any of the agenda topics at the opening of the meeting, or unrelated topics at the conclusion.

Advertisements

Looking forward to Somersett’s first annual Neighborhood of Lights Contest? It is lready in full swing with spectacular nighttime dispays up for the enjoyment of all.

A map of homes participating in the contest will be available at The Club at Town Center (TCTC) through December 15th, along with the ballots for voting for your choice. If you have not yet done so, pick up your map, take the tour, and make sure you drop off your completed ballot at TCTC by the December 15th deadline.

Subsequently, all residents are invited to attend the “Celebration of Winners” gathering to be held at TCTC on Sunday December 17th from 5 to 7 PM.

In the SOA’s 2018 Budget Mailer package you may have noticed a “Town Square 2018 Operating Fund Budget”. This represents a newly implemented cost center associated with management of the Somersett Town Center properties in accordance with their governing documents (e.g., the CC&R’s referenced below). Currently these properties consist of the two commercial buildings (separate owners), the SOA’s Club at Town Center (TCTC) and the vacant lots owned by the SOA (presumably dedicated for future TCTC expansion). Since the SOA is the largest owner of the Town Center properties, it falls within the SOA’s purview to oversee management of these properties in accordance with their governing documents.

Per the 2018 Operating Fund Budget, collected revenue via owner assessments will total $136,436 of which approximately $88,865 is for operating expenses and $47,571 for the reserve fund. Owner assessments will be distributed as follows:

• TCTC pays in a total of $81,198 annually, of which $ 28,311 goes towards reserves (included within TCTC 2018 Budget)
• Commercial property #1 pays $28,546 annually, of which $9,953 goes towards reserves.
• Commercial property #2 pays $26,692 annually, of which $9,307 goes towards reserves.

A breakdown of the ~*89K of budgeted operating expenses are as follows:

• Management oversight (by FirstServices Residential) – $31K
• Landscape Services Contract – $24K
• Road Maintenance Snow Plowing & Sanding – $20K
• Legal Fees – $8K
• Misc and Other Contracted Services – $5K

The intent here is to assure that the look and feel of the Town Center properties are maintained in a way that is consistent with the rest of the Somersett community. In the past this has not always been the case. Therefore, it will be interesting to see if any conflicts arise between the SOA and the commercial building owners in this regard.

For those who may be interested, the CC&R’s applicable to the Town Center properties may be accessed via the following links (note that, like most of the Somersett community governing documents, they are in dire need of updating):

Somersett Town Center CC&R’s
Somersett Amended Town Center CCR’s

Any questions or concerns about the Town Center properties?  Email the FirstServices Residential Project Manager Ryan Dominquez at Ryan.Dominguez@fsresidential.com.

I80 ON RAMP IMPROVEMENTS

Submitted by Joe Bower, Sierra Canyon Owner

Don’t know who, but the suspicious finger points to Steve Guderian or Loren Farell two Sierra Canyon board members and both retired cops who have long been concerned with traffic matters within greater Somersett. Whoever you are, congratulations. Yes, I80 is not in greater Somersett, but close enough and all residents can benefit. Steve is also on the Somersett board.

Written by: Dennis O’Brien Communications Director – Sierra Canyon

“Many residents of Sierra Canyon choose to live here because it is perfect in so many respects. First, of course, is its status as a Del Webb, active adult community.

Another feature that may have been attractive to a lot of our current residents is the location of Sierra Canyon. The community is set either in the back or front of Somersett, depending on which way you exit and enter. It’s close enough to everything you need in the way of shopping and entertainment, yet far enough that every aspect of the city doesn’t permeate the quiet existence many residents love.

Of course, because of its seclusion, there are only two ways in and out of Sierra Canyon. You can either take the long trek down Somersett Parkway through a series of roughly 239 roundabouts (hyperbole, it’s really only six) or you can take the much shorter route to Interstate 80, through one roundabout and on to what might be one the more treacherous on-ramps on the I-80 corridor.

This precarious on-ramp may have gotten a little less scary and A LOT safer for Sierra Canyon residents, thanks, in part, to a specific resident who shall remain nameless. This resident has spent a lot of time corresponding with the Nevada Department of Transportation (NDOT) hoping to bring some much-needed attention to this dangerous traffic situation. The following are the recent improvements that were made to the on-ramp. And although not official, there are some other potential changes that may happen within the next two years:

NDOT has repainted the yellow lines on the left and the white line on the right as you ascend the on-ramp. The striping as you merge on to the freeway prior to the arrows, as well as the arrows have also been repainted. The striping and the arrows make you feel like you have an actual lane rather than being dumped right on to the freeway amidst the 65-plus miles per hour traffic. The reflectors on the right side of the on-ramp have been repaired and in replaced where needed. This will help the driver focus on the oncoming freeway traffic rather than thinking about driving off the on-ramp. Finally, the light at the top of the on-ramp is now working.

The bottom line, NDOT will be continually working on the safety of the on-ramp.

While the resident who has been in contact with NDOT wishes to remain anonymous, management and staff at Aspen Lodge would like to thank this person for helping to make their commute home, as well as the travel of all Somersett and Sierra Canyon residents much safer.

If and when management receives more information on future improvements proposed by NDOT, we will be sure to share them with the entire community. “

General Follow-up

Posted by Steve Guderian, SOA Board Member

I want to get to some general follow-up from some other SU posts, but first I want to make a quick statement;

It seems to me that there is some concern at SU and/or within the SU readership that if there are too many Sierra Canyon residents on the SOA BOD then the SOA BOD could become favorable to Sierra Canyon rather than to the entire SOA community. My believe on this is that the governing documents prevent this. The SOA bylaws and the CC&Rs are documents owned by the SOA community. This means that it takes a 50% + 1 vote from all of the residents in SOA to make changes. Sierra Canyon only represents about 1/3rd of the SOA community so they cannot generate enough votes to approve any type of change like this. It is time to move on from an individual community attitude to a one community attitude. My general impression at this point are that the current BODs in The Village, SC and SOA also believe in one community as there is far more strength and chance for forward progress for everybody if we move forward to this type of goal.

And, let me say right up front that I hope to be able to continue having discussion and information exchange on SU. Notice I said discussion and information exchange…. I want to hear back from the SU readers on things…. we do not grow without involvement.

Committees, these are being looked into as we speak. Hopefully in the near future more info on committees with become available. I have reviewed a couple of charters and I am sharing my findings. I plan on reviewing a few more documents.

Relationship between Master and Subs…. this is already being worked on and goes much deeper than just AGC and ARC.

Safety and Security, SU listed this as a priority for the new board….. please define what is meant by Safety and Security. Just an FYI, the two words, “Safety” and “Security” give insurance companies very, very huge pauses and jitters when they see these words in community documents. Think back to Sanford, Florida in 2012. So, anything in these topics needs to be very clear and concise.

“New and Improved Website” one thing I see here is that there is a limited listing of SOA residents. This infers a limited database of email addresses. One of the useful tools in SC is the “Email Blast.” Important and/or informative information is sent via email to the vast majority of SC residents via email. In one of the previous posts a comment was made about SC residents coming to the SOA website. Great idea, and things are being worked on to improve the numbers of SC owners that go to the SOA website. But based on what I am seeing so far, I am wondering what the traffic from SOA owners is like on the SOA website. I guess a question that comes to mind is that if SOA does not have email addresses, how is SOA suppose to effectively communicate with owners/residents?

Based on what I have been able to learn and to do in the last few days, and few weeks, there is a very high potential for SOA to make outstanding progress toward one community and a better overall community. But, in order to reach this goal it takes the whole community.

I know a lot of people are asking well tell us right now what is going on…. that is completely irresponsible and disrespectful on my part. Irresponsible in that you do not talk about thoughts or ideas that have come up in conversation until some action is being taken on them. Disrespectful because you do not talk about conversation with others unless you let them know what you are doing and they agree with what you want to say.

So, I am asking that SU and its readers be patient lets see how things start to play out with the new board in place you have got to give this board a chance to work and move forward.

Steve Guderian

SOA Committee Members Needed

With all the significant issues facing the Somersett Owners Association (SOA) Board of Directors in 2018, they will need much support from the various SOA Committees. Unfortunately, some of these Committees are currently understaffed. In this regard, Association Members who wish to serve their community by participating on one of the SOA Committees are encouraged to do so. Committee information may be found on the SOA website at http://www.somersett.net. To access, log on to the SOA website and go to the “Committees and Meetings” page under the “SOA” tab. Information contained on this webpage includes a listing of Committees, their current members and a link to the Committee Charter.

Committees on which Association members may serve are listed below along with their current staffing level. The numbers in parenthesis (x-y) represent the minimum to maximum number of authorized Association members per their respective Charters. To view any of the Committee Charters, simply click on the Committee name.

Communications Committee (5-8) – Current membership (3)
Facilities Committee (3-7) – Current membership (3)
Finance & Budget Committee  (5) – Current membership (2)
Community Standards Committee (4-8) – Current Membership(3)
West Park Committee (7) – Current membership (5)

What is confusing is why the SOA Committees and Meetings page only advertises open positions for the Communications Committee (2) and the Finance Committee (2). This is not consistent with the allotted number of members for the individual Committees. Perhaps this is due to an outdated member list or a BOD decision only to staff at the minimum allocated level. Maybe a combination of both, since the listed Election Oversight Committee has been disbanded, The Facilities Committee still has a “Strategic Planning “ function in its Charter (even though this function was apparently eliminated, hence the name change), and that the West Park Committee is being restructured to include both the East and West Parks.

Whatever the case, anyone wishing to serve on a SOA Committee needs to fill out the SOA Committee Application Form and forward it to the SOA’s Community Relations Coordinator, Kayla Franklin at kayla.franklin@fsresidential.com, with a cc to the SOA Board at soaboard@mysomersett.com, or simply drop it off at the Club at Town Center reception desk.

In addition to Committee member information, the same SOA webpage contains links to “Recaps” of the various Committee meetings. However, these are sporadic with the last one dated July 11, 2017. In the spirit of improved communications and keeping Association members abreast of what activities the Committees are engaged in, it has been recommended that routine “Committee Reports” be published on the SOA Website. Perhaps on a bi-monthly basis, which could also be included in the bi-monthly Somersett Living Newsletter.

SOA Board Election Results

The counting of ballots for the four Somersett owners vying for the three open positions on the Somersett Owners Association (SOA) Board of Directors (BOD) took place today at the Annual Owners Meeting. The four candidates were Steve Guderian, Frank Leto, Glenda Powell (incumbent) and Jason Roland. Following the ballot count, the three successful candidates were as follows:

  • Jason Roland – Two year term
  • Frank Leto – Two year term
  • Steve Guderian – One year term

Congratulations are in order for the successful candidates who will join incumbents Ryan Burns and Tom Fitzpatrick on the BOD. Also, many thanks to Glenda Powell for her dedicated service on the SOA’s BOD and as its President during difficult times.

SU wishes the new BOD well as it faces some complicated issues in the year to come. Such as:

  • Hillside and Rockery Wall Repairs
  • The Club at Town Center Upgrades
  • Relationships between the Master and Sub Associations (e.g., Aesthetic Guidelines)
  • Safety and Security Improvements
  • Implementation of the Community Wildfire Protection Plan
  • Full Staffing of SOA Committees
  • Completion of the “New and Improved Website”
  • Operation and Administration of the newly formed “Somersett Town Center” Activity Center

Any other significant issues facing the SOA BOD in 2018? Please feel free to comment.

Somersett United

Following Post submitted by Joe Bower, Association Member

“As one of the small number of founders (only one from Sierra Canyon) of the blog Somersett United, I resent it being called University of SU.

That is disrespectful to the founders and to the few who have kept it going for several years. The entire community is truly well informed by Somersett United. Too bad boards don’t communicate, especially after saying year-after-year that communication is high on their priority list. Modern websites and blogs allow for two-way conversations.

If anyone would like to make a contribution to help keep it going, please contact me. I will see that it gets forwarded to the right person.

At least let’s use the proper name everyone.

Thank you.

Joe Bower – Sierra Canyon Owner”

 

SU Clarification:

To our Readers and Followers::

To elimate any misunderstanding, please be advised that no monetary contributions are required to support the operation of the SU Website.  We only encourage  participation in the discussions, pro or con, on the Posts or Comments contained therein. Please go to the “About Us” page to see how to contribute to this process.

Perhaps Mr. Bower was referring to the mass email subscription service that SU previously paid for.  However, this activity was discontinued over a year ago.

Whatever his intent, SU appreciates the support and contributions Mr. Bower has made to this website during its existence.

 

University of SU, Part 2

The following Post submitted by Steve Guderian, SOA BOD candidate”

“I am looking for some further information from the SU community, well, the whole Somersett Community for that matter.

My first question, does anybody know how community members get appointed to committees?

Is there a SOA policy, procedure or resolution on appointments to committees that anybody knows about?

Is notice sent out to all community members about openings on committees (By all community members I mean everybody living in SOA, SC, the Vue and the Village)?

Second part, at the beginning of this year a new Charter was passed by the SOA BOD for the AGC, here are my questions on this;

Does anybody have a signed and dated copy of this charter (I have a word document copy with no effective date or signature)?

Does anybody have any information on any previous SOA charters for the AGC (I am familiar with the CC&R and PUD info on AGC, I am specifically looking for past and present SOA charter information)?

And a general overall question, has anybody in the SU community been following anything on the CSC committee, or had any experience with the CSC committee?”

Thanks again all,

Steve Guderian

The following is offered in  response to Mr, Guderian’s inquiry:

With regard to SOA Committees, any Association member may volunteer to serve on a Committee. Committee openings are posted on the SOA website via the SOA/Committee & Meetings page. To volunteer, one must fill out an application document.  If an opening is available, the application is reviewed, a  possible interview conducted, and if deemed acceptable, the volunteer is appointed to serve on the Committee by the BOD.  The Committees & Meetings page also lists the Committees, the Committee Charter and Committee Members. Committee openings have also been previously announced via the “Somersett Happenings” email distribution.  There are currently two positions open on the Communication Committee and two  on the Finance Committee.

The revised AGC document was approved at the October 25th BOD meeting with minor revisions.  Once issued, this document will be mailed to all Somersett owners.

Any questions?  Contact Kayla Franklin, the SOA Community Relations Coordinator, at 787-4500 Ext. 324 or kayla.franklin@fsresidential.com.

 

I Need University of SU Info

Posted by Steve Guderian – Association Member & Candidate for the SOA Board:

“To the SU readers, for me personally a number of things have come out of the election process, one of which is that I do not know as much as I should about the Golf Course. I checked the SU docs section and found some things but I would like to go beyond that.

  • Here is my understanding; SOA owns the land the Golf Course is on and Somersett Country Club owns the Country Club building.
  • SOA also owns the water rights that go with the Golf Course… Where does the water come from, wells or purchased?
  • SOA owns the land but the CC runs the golf course, what happens if the CC goes bankrupt?
  • If the CC goes bankrupt what happens with the brand new building?
  • Who runs the CC??
  • I understand there is a BOD, who is on this board and how did they get there?
  • Was is the communications protocol between the CC and SOA, who handles all of this?
  • Any other info that anybody else can think of that would be helpful, please tell me.

Steve Guderian”

The following is offered in response to Mr. Guderian’s inquiry:

  • The SOA purchased the Somersett Country Club (SCC) land (approximately 220 acres) and water rights (approximately 1000 acre feet) in late 2014 for $2.75M.  Purchase excludes approximately 6 acres of land on which the SCC Club House was subsequently built.
  • Water rights are derived primarily from the Truckee River and wells.
  • In conjunction with the Purchase Agreement, the SOA executed a lease-back agreement with the SCC. Lease-back rent is $1000/year escalation adjusted plus $1200/year unescalated.  Term is for 50 years with two 20 year renewals at the discretion of the SCC. If the SCC declares bankruptcy or defaults on the lease agreement in any other way, the SOA may terminate the lease and assume full control and use of the premises.
  • The SOA has no property rights to the SCC Clubhouse or the ground on which it stands.  This remains exclusively the property of the SCC regardless of any default on the part of the SCC.
  • It is believed that the SCC is run and operated by a its own equity members through a Board of Directors..  That is, not via a contracted for Management Company.
  • Current SCC President is Glen Armstrong, Do not know the entire make-up of the SCC’s Board and how they are elected and/or appointed.  Assume it is via vote of the equity members. Perhaps a SCC reader can provide this information.
  • Communication protocol between the SOA and the SCC is handled by their respective Boards, or their respective lawyers over default or other legal issues. 

Any comments, corrections or clarifications on the preceding response to Mr. Guderians inquiry are welcome.

Note that complete terms of the SCC purchase and lease agreement may be accessed via the References Tab and clicking on the “Country Club Purchase Agreement” link.